Description

• Strong reading habit to stay updated with industry trends and market developments.
• Ability to adapt and stay informed on the latest market insights.
• Smart, proactive approach to problem-solving and decision-making.
• Fluency in English, both written and spoken, is essential.
• Excellent communication skills to effectively engage with clients, teams, and stakeholders.

Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong problem-solving and decision-making skills.
• High level of attention to detail and accuracy.
• Ability to work independently and under pressure.
• Prior experience as an EA, Personal Assistant, or similar role is preferred.

Roles and responsibility

1. Calendar & Schedule Management
   Manage and maintain the executive’s schedule, appointments, and travel plans.
   Ensure efficient time management by prioritizing meetings and engagements.
   Send timely reminders and follow-ups for scheduled events.
2. Meeting & Event Coordination
   Organize and coordinate meetings, conferences, and business events.
   Prepare agendas, presentations, and reports for meetings.
   Take minutes of meetings and track follow-up actions.
3. Communication & Correspondence
   Act as the primary liaison between the executive and internal/external stakeholders.
   Draft and manage emails, letters, reports, and other official communication.
   Handle confidential correspondence with discretion and professionalism.
4. Travel & Logistics Management
   Arrange domestic and international travel, including visa processing and forex.
   Manage hotel bookings, transport arrangements, and itineraries.
   Prepare and reconcile travel expense reports.
5. Administrative & Office Operations
   Oversee daily office operations, including facility management and IT coordination.
   Maintain important records, files, and databases in an organized manner.
   Ensure smooth workflow by coordinating across departments.
6. Procurement & Vendor Management
   Manage office supplies procurement and vendor relations.
   Oversee housekeeping, security, and other facility services.
   Handle contract renewals, payments, and service agreements (e.g., AMCs).
7. Expense & Financial Management
   Verify and process expense claims, invoices, and credit card payments.
   Prepare MIS sheet, Daily report of all staff,Operation sheet.
   Assist in budget planning and financial documentation.